Those days, I tested with your Excel file and created a new Pivot table to insert the Calculated item. Thread starter toshimarise; Start date Feb 27, 2014; Tags calculated field max() pivot table T. toshimarise New Member. Problem 3# Excel Pivot Table Sum Value Not Working. There are a handful of calculated fields on top of the pivot tables that are breaking too, but I'm assuming once the pivoted data is populated the calc'd fields will once again work. So, when we encounter this limitation, we try to work around it. I think that calculated fields work only on "sum of " whatever field . Another solution to get the total would be to place a formula outside the pivottable and sum the column minus the grand total. Dummies helps everyone be more knowledgeable and confident in applying what they know. For example, we may add a helper column to the data table or decide to perform the calculations outside of the PT. Whenever the fields are added in the value area of the pivot table, they are calculated as a sum. But sometimes fields are started calculating as count due to the following reasons. Calculated Items are formulas that can refer to other items within a specific pivot field . To open it, first click the pivot table, then click: PivotTable Tools > Analyze > Fields, Items & Sets > Calculated Fieldâ¦ The Insert Calculated Field dialog appears. The pivot fields remain in the data source table, however, they're not populated (as shown in the screenshot below). I have downloaded the results of an online survey and have started building a pivot table to try and make sense of them. Dummies has always stood for taking on complex concepts and making them easy to understand. Another very annoying Excel pivot table problem is that all of a sudden Excel pivot table sum value not working. Create the calculated pivot field that uses the fields corresponding to the restated formula, including the new field you just created; do not use SUM or COUNT at this point. Calculated Fields are formulas that can refer to other fields in the pivot table. The Insert Calculated Field dialog can be a little confusing to work with. For instance, If I have a calculated item which calculates the difference between two columns of the pivot table (two differente years), and I insert a calculated field that is a division between two columns from the data source (example, âRevenue/quantityâ), the original calculated field doesnât work â¦ BUT, if you make a dynamic range on the table and create a new pivot table that references the dynamic range of the table instead of the table itself, the calculated field will not be grayed out. Pivot table calculated field with MAX() doesn't work as expected. I've attempted to attach the spreadsheet to this thread (not sure if it's worked, as the attachment button doesn't seem to do anything!). In the raw data tab, rows are responses and columns are answers. I can reproduce your issue when I grouped the Date column. If you try to pivot off this data, the calculated field will still be grayed out. In this example, we'll set up a pivot table with both types of formulas, to see where and how they work. Pivot Table - Add Calculated Field Not Working Apr 26, 2012. To get around this you can add the Daily Capped Total formula to you table itself instead of the pivot table and the field will calculate correctly. Drop the data into Excel into a table. This is a issue with pivot tables see link. How to do dynamic named ranges. After I ungroup Date field, inserted the Calculated item to run ='Cash in'-'Cash out', the Date field was unable to group automatically by Month, Year or Quarters now. 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